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|Assembly 2013||Business Day Minutes 2012 Summary
Leadership Day Agenda 2013
Notice of Assembly
QB Audited Financial Statements
QB Financials March 2013
Recommended Budget 2013-14
|Audit, church||Auditing church financial records
|BapLink||Open a BapLink Account
Change of Address Notification
Open a Cheque Account. Also use this form to add/change signatories to an existing account.
Set up regular or once only direct debits from your normal bank account to your Baplink account.
Direct debit request
Identification Letter and Worksheet
Open a BapLink Partnership account.
Set up regular payments from your Baplink account to other bank accounts or draw a cheque.
Guide to Periodic Payments
Periodical Payment Form
Stop payment on lost or stolen cheques.
Transfer funds to a foreign bank account
Telegraphic transfer request
Fixed term deposit Interest Rates
|Cash Handling||It is recommended that NO cash is held on church premises. Ensure that offerings are counted, recorded and verified by at least two church officers or nominated church members. Do not leave offerings unattended at any time. It is recommended that offerings be placed in a bank's night safe facility where possible. A nominated list of church members should be rostered for the transportation and collection of cash. Cash should be carried in an inconspicuous bag and the transport route and time varied. Purchase stationery and postage stamps on an 'as needed' basis. A sign 'No Cash or Drugs held on church premises' should be placed at the front entrance or other suitable location at the church.|
Qld Govt provides important information re childsafe, blue card, risk management, training and more.
|Clerical Staff, church||Employment of office staff is subject to the Clerical Employees Award - State. A copy of the award along with a copy of any relevant awards e.g. Parental Leave Award, needs to be readily available to employees. Information about awards and public holidays is available from the Dept of Industrial Relations.|
|Constitution||Admin Services provides guidelines for writing a Baptist Constitution for fellowships wishing to constitute as a church in the Baptist Union of Queensland, or re-examine their existing constitution. Pastoral Services provides a set of procedures for fellowships considering constituting as a church - request an Application for Recognition as a Fellowship/Church. MTQ provides a set of procedures for those small groups who wish to establish a Baptist Fellowship.
|Copyright||Copyright licensing CCLI CCLA ARPA CAL AMCOS|
|Financial results||QB Audited Financial Report 10 - 11
|Fire Safety||Fire safety|
|Floods - QB Flood Appeal 2011 extended to cover cyclone damage in North Qld||Flood Appeal Information Form
Church Application Form for Flood Assistance
|Gift Foundation||Useful information when leaving a gift in your Will, in a letter to your family or through a Family Trust distribution.
Options for giving (including Will wording)
'Doing God's work with a Will' (QB article)
|Goods and services tax (GST)||GST QB Training Course|
|Guidelines for belief and practice||QB Guidelines for belief and practice|
|Insurance||All Queensland Baptist churches are covered under the Australian Baptist Insurance Scheme which is underwritten by various insurers through brokers and managed by the ABIS board. All claims and enquiries relating to church insurance for Queensland Baptist churches should be directed to Ken Conwell who is in the BapLink office on Tuesdays but can be contacted any time by email or mob 0408 152 394.
General Claim Form
Public Liability Claim Form
Motor Vehicle Claim Form
|Leave : Annual, sick & Long Service Leave||Annual leave -
Under recommended salaries and allowances, full time employees are entitled to 20 days annual leave as mutually agreed between employer/employee.
Sick leave -
It is suggested that churches set aside 10 days sick leave per year for ministers, accumulatively from the anniversary date of commencement (pro-rata for part time staff). Other church staff e.g. clerical, are covered by the clerical award and are entitled to sick leave. It is prudent for a church to be adequately prepared for the costs associated with replacement staff should an employee be off work for an extended period. Should a minister be seriously injured while at work or undertaking duties related to his/her employment, the church's Workers' Compensation policy will provide a proportion of wages for the time the minister needs to recuperate. This enables the church to employ an interim minister and continue to pay the minister's salary. However, if a minister is seriously injured outside of normal duties, Workers' Compensation does not cover the costs involved. A church may wish to continue to pay their pastor during this time, but would also require an additional sum to employ an interim appointment.
Long service leave request form
|Loans from church members||Where individuals or groups offer loans to churches/fellowships for the purpose of funding buildings, property or equipment, it is a legal requirement that these loans be directly deposited with BapLinK. Churches cannot accept interest free or interest bearing loans directly from individuals or groups.|
|Logo - QB||Please refer to the Style Guide before applying the QB logo to your documents. QB Logo
|Marriage celebrant, requirements||Churches must take care that marriage celebrants meet all requirements to ensure the legality of marriages performed. Should ministers wish to update on current requirements, contact QB for the latest guidelines. All new marriage celebrants receive a copy rom the Registrar General. Please advise if your marriage celebrant registration has varied so that QB records are current.|
|Ministers & pastors||Handouts are available to assist churches when calling a new minister. Contact Admin Services
Ministers, expenses/fringe benefits Ministers expenses, fringe benefits
Please see Pastor’s Removal Fund (below) for information about claiming reimbursement for expenses associated with the relocation of a newly appointed Pastor
Please see Remuneration Guidelines (below) for information about preparing a Remuneration Package that sets an acceptable basis for negotiation between Registered Ministers and Churches as part of the Pastoral Call process.
Guidelines for church leaders signing off on PMDPs
Registration & ordination guidelines
Code of Ethics
|Motor vehicles||Motor Vehicles - Purchase MV Purchase|
|Pastor's removal fund||The Pastor’s Removal Fund exists to assist with removal expenses incurred in relocating accredited ministers, student ministers, MTQ and QB staff. All churches, groups of churches, MTQ churches and fellowships in affiliation with The Baptist Union of Queensland are eligible. The Annual Contribution to the Fund is set by the Administrative Services Group. Current subscription is $250 per pastor; per annum. Churches may claim 75% of the removal costs to a maximum of $2500.00 every four years.
A request for reimbursement of relocation expenses should be directed to Queensland Baptists, Admin Services
|Privacy||Privacy Legislation Privacy legislation|
|Property||Purchasing church property
Selling church property
|QB Archives||Guide to QB archives
Register of church historical details Church register
How to record, research and present the story of your local church and its people Living treasures
Managing church records
|Remuneration Guidelines||Remuneration guidelines Under the Constitution, when affiliating with the Baptist Union of Queensland, churches or fellowships agree that they shall invite to their pastorate only persons who are fully Accredited Ministers in good standing in the Union or in some kindred Union; persons who are approved by Ministerial Services. Any person seeking Status must present credentials satisfactory to Ministerial Services. When calling a new minister, the applicant's current accreditation status should be confirmed with the General Superintendent. Should a church decide to call a particular person to the pastorate, any such call should be made subject to satisfactory accreditation by the Baptist Union of Queensland if the applicant is not currently accredited by the Union. For further information email the General Superintendent or phone 3354 5615.
|Risk Management||Refer to 'Protecting People : Protecting Property' produced by the Australian Baptist Insurance Scheme. All churches have a copy; extra copies are available at $20.00/copy inc postage. Admin Services|
|Software sales||QB has a discount pricing arrangement with preferred supplier microworx for a wide range of software for churches. Discounts are available for Microsoft, Symantec, Adobe, Trend Micro, Zone Labs, Kerio, Nuance, Corel, Filemaker, CA, Interact, Quark, Sony, Pinnacle Systems, Camtesia, Scansoft, Epson and others.
When contacting Microworx, speak to Paul Zarb and mention that you are part of Queensland Baptists. Paul will process your inquiry under QB’s existing licensing arrangements, offering exactly the same discounts as previously provided. Contact Paul Zarb, Church and Charity Account Manager at microworx
Phone: (03) 9857 3800, Fax: (03) 8610 0344 or email.
|Speakers, reimbursement||Guest speaker, reimbursement schedule|
|Superannuation||Download Reportable Superannuation Guidelines 2010
Under Federal Government legislation, a Superannuation Guarantee Levy must be paid to an approved superannuation fund. This is for all employees who earn more than $450 per month, except those who are over 65 or under 18 years of age. Refer to Guidelines for Ministerial Remuneration Terms and Conditions(p5). Christian Super is a complying fund. For further details phone 1300 360 907. Superannuation contributions need to be made at least quarterly. Penalties apply for non-compliance. Phone the Australian Taxation Office on 13 10 20 or visit ATO online
|Treasurer's Handbook||Helpful information for Treasurers is available and can be found in the Church Treasurer's Handbook.|
|Workers' Compensation||All churches employing staff (including ministers) must hold a Workers’ Compensation Policy with the Workers’ Compensation Board of Queensland. For pastors, include both the taxable and fringe benefit components of the salary as this is the basis for calculating what payments are made in the event of a claim. The premium is calculated on the full declaration of all components of employee wages e.g. overtime, leave loading.|
|Workplace Health & Safety||WH&S|